eNett International (“eNett”) is a data controller. This means that we are responsible for deciding how we hold and use personal information about you. You are being sent a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR).
Data Protection Principles
We will comply with data protection law and principles, which means that your data will be:
In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:
We may also collect, store and use the following “special categories” of more sensitive personal information for example: ethnicity
Information about criminal convictions and offences. The processing of criminal convictions and offenses in connection with the Company’s recruitment and human resources activities will be carried out only under the control of official authority or when authorized by EU or EU Member State law. We have in place an appropriate policy document and safeguards which we are required by law to maintain when processing such data.
We collect personal information about candidates that we may collect from you, as the candidate. We may also collect recruitment-related personal information from third parties such as recruiters, background check companies, government authorities, former employers and references you provide. The Company may also collect personal information from publicly accessible sources such as public social media profiles.
We will use the personal information we collect about you to:
It is in our legitimate interests to decide whether to appoint you to a given role since it would be beneficial to our business to appoint someone to that role.
We also need to process your personal information to decide whether to enter into a contract of employment with you.
If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.
We will use your particularly sensitive personal information in the following ways:
Why might you share my personal information with third parties?
We will only share your personal information with the following third parties for the purposes of processing your application. All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. Details of these measures may be obtained from email@example.com.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
How long will you use my information for?
We will retain your personal information for a (1) the period of time that it is necessary to process your personal information for the purposes for which it was collected and processed, (2) the period required under record retention laws, (3) the applicable statute of limitations for labour and employment claims, or (4) the necessary period of time to establish, exercise, or defend legal claims.
If you have expressly consented to this in the application process, we may also retain your personal information on file for three (3) years from the date your consent was given, on the basis that a further opportunity might arise in future and we may wish to consider you for that. If you prefer us not to, we will only retain your personal information for the purposes of (1) to (4) above and it will not affect your application with us.
Under certain circumstances, by law you have the right to:
When you applied for this role, you provided consent on to us processing your personal information for the purposes of the recruitment exercise. You have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, please contact firstname.lastname@example.org. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely.
We have appointed a data protection officer (DPO) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact the DPO. You have the right to make a complaint at any time to your local supervisory authority for data protection issues.